 we are seeking a part time receptionist at our derby office as part of an established job share this will a fixed term position for 9 months to provide maternity leave cover the main purpose of this role is to provide a professional efficient and reliable reception service along with administration support the key responsibilities of this role will include answering and directing incoming callstaking messages accurately and distributing promptlyreceiving and directing guests into the building and maintaining the visitors bookensuring the reception area and all meeting rooms are maintained in a tidy and safe manner by conducting regular checks throughout the daybooking and co ordinating availability of all company meeting rooms and arranging refreshments and lunches where necessarymaintaining kitchen supplies and keeping track of what is required to cater effectivelybooking outside catering services as and when requiredscanning documents for the company as and when requestedinputting purchase orders into oracle financials for the purchase of catering supplies and booking of couriersprocessing employees company credit card statementsadministering expense claims for staff as requiredprocessing invoices as requiredadministering the train ticket booking systemsorting and distributing all incoming and outgoing mail dailyfranking outgoing mail at the end of the day and handling any requests for special postal servicesensuring thorough planning and communication with your job share colleague to ensure that the reception desk is staffed at all times during working hours including providing holiday cover as requiredto succeed in this role you will have proven experience in a similar role for a minimum of 1 year it is key that you hold outstanding communication organisation and computer skills while demonstrating a proactive attitude as this is a front facing role you will be well presented courteous and professional at all times in addition to this you will be proficient in ms office and have knowledge of office processes and administration the hours for this position will be 21 25 per week working 8 30am to 12 45pm between monday and friday to apply please send your cv and a covering letter including your suitability for the role salary expectations and notice period to holly stevenson porterbrook co uk closing date 23 july 2020 