<p>We are seeking a part-time receptionist at our Derby office, as part of an established job share. This will a fixed-term position for 9 months, to provide maternity leave cover.</p><p>The main purpose of this role is to provide a professional, efficient, and reliable reception service, along with administration support. </p><p>The key responsibilities of this role will include: </p><ul><li>Answering and directing incoming calls</li><li>Taking messages accurately and distributing promptly</li><li>Receiving and directing guests into the building and maintaining the visitors’ book</li><li>Ensuring the reception area and all meeting rooms are maintained in a tidy and safe manner by conducting regular checks throughout the day</li><li>Booking and co-ordinating availability of all company meeting rooms and arranging refreshments and lunches where necessary</li><li>Maintaining kitchen supplies and keeping track of what is required to cater effectively</li><li>Booking outside catering services as and when required</li><li>Scanning documents for the company as and when requested</li><li>Inputting purchase orders into Oracle Financials for the purchase of catering supplies and booking of couriers</li><li>Processing employees company credit card statements</li><li>Administering expense claims for staff as required</li><li>Processing invoices as required</li><li>Administering the train ticket booking system</li><li>Sorting and distributing all incoming and outgoing mail daily</li><li>Franking outgoing mail at the end of the day and handling any requests for special postal services</li><li>Ensuring thorough planning and communication with your job share colleague, to ensure that the reception desk is staffed at all times during working hours, including providing holiday cover as required</li></ul><p>To succeed in this role, you will have proven experience in a similar role for a minimum of 1 year. It is key that you hold outstanding communication, organisation and computer skills, while demonstrating a proactive attitude. As this is a front facing role you will be well presented, courteous and professional at all times.</p><p>In addition to this you will be proficient in MS Office and have knowledge of office processes and administration.</p><p>The hours for this position will be 21.25 per week, working 8.30am to 12.45pm between Monday and Friday.</p><p>To apply, please send your CV and a covering letter including your suitability for the role, salary expectations and notice period to holly.stevenson@porterbrook.co.uk.</p><p>Closing date: 23 July 2020</p>