<p>We are seeking a part-time Receptionistat our Derby office, as part of an established job share. <br><br>The main purpose of this role is to provide a professional, efficient, andreliable reception service, along with administration support. <br></p><p>Key responsibilities to include: </p><ul> <li>Answer and direct incoming calls</li> <li>Take messages accurately and distribute promptly</li> <li>Receive and direct guests into the building and maintain visitors’ book</li> <li>Ensure reception area and all meeting rooms are maintained in a tidy and safe manner by conducting regular checks throughout the day</li> <li>Book and co-ordinate availability of all company meeting rooms and arrange refreshments and lunches where necessary</li> <li>Maintain kitchen supplies and keep track of what is required to cater effectively</li> <li>Book outside catering services as and when required</li> <li>Undertake scanning documents for the company as and when requested</li> <li>Input purchase orders into Oracle Financials for the purchase of catering supplies and booking of couriers. </li> <li>Process staff credit card statements</li> <li>Administer expense claims for staff as required</li> <li>Administer train ticket booking system</li> <li>Administer and input invoices as required</li> <li>Sort and distribute all incoming and outgoing mail daily</li> <li>Frank outgoing mail at the end of the day and handle any requests for special postal services</li> <li>Ensure thorough planning and communication with your job share colleague, to ensure that the reception desk is staffed at all times during working hours, including flexibility to provide holiday cover as required</li></ul><p>To succeed in this role, you will have proven experience in a similar role fora minimum of 1 year. It is key that you hold outstanding communication,organisation, customer service and computer skills, while demonstrating a proactive attitude. Asthis is a front facing role you will be well presented, courteous and professionalat all times.<br></p><p><br>In addition to this you will be MS Office proficient, and have knowledgeof office processes and administration.</p><p>The hours for this position will be 21.25 per week, working a combination of mornings and afternoons between Monday and Friday.</p><p>To apply, please send your CV and a covering letter including yoursuitability for the role, salary expectations and notice period to <a href="mailto:holly.stevenson@porterbrook.co.uk">holly.stevenson@porterbrook.co.uk</a> </p>